The California Department of Justice (DOJ) provides an automated service for criminal history background checks that may be required as a condition of employment, licensing, certification, foreign adoptions or VISA/Immigration purposes. Applicants who mailed paper applications with payments made by personal check should wait until the checks have been cashed by the Department of Consumer Affairs. Please enter your Background Check ID # if you know it, along with your Social Security Number and all personal identifying information. DOJ will send the requested Billing Detail to your SMSS mailbox. Completion of a criminal history background check requires the submission Submit hard cards and payment to the Bureau: After The California Department of Justice (DOJ) provides an automated service for criminal history background checks that may be required as a condition of employment, licensing, certification, foreign adoptions or VISA/Immigration purposes. view the Live Scan Operator site fee, accepted payment options, and contact A copy of this disclaimer can also be found on our Disclaimer page. fingerprints to the Bureau by mail. If you have already created an account, please use your username and password to log in. using the hard card fingerprint method. table below for a list of all available Live Scan forms. This form will automatically request a Child Abuse Central Index (CACI) check if needed. A DOJ technician first reviews the RAP sheet to determine if there is a corresponding disposition for each arrest. If you are still having trouble with logging in, please contact GuardianLoginSupport@dss.ca.gov. If you live outside of California and cannot access a Live Scan site in Go to the nearest Live Scan site: With three copies of If you have opted in to electronic notifications, you will access this letter in Documents, on the Home Page of your Guardian applicant portal. The authorizing statute will specify the level of service you are authorized to receive (i.e., California criminal history information ONLY or California and Federal criminal history information). You will then be prompted to create a new application for the agency to which you are applying. Please allow 3-5 business days for a response. The applicant agency is automatically sent a delay notice response. There also is a criminal history processing fee collected by the DOJ and Federal Bureau of Investigation (FBI) for the background checks. You will need to add your personal information to the form before getting fingerprinted. You may update your address, email address, phone number and your opt-in/opt-out of electronic notification preferences by accessing My Account in Guardian. The DOJ uses this information to compile records of arrest and prosecution, known as RAP sheets, for individuals and disseminates the information for law enforcement and regulatory (employment and licensing) purposes. Instructions for Visa/Immigration Request Form, pdf Request Visa/Immigration - Form BCIA 8016 VISA (Live Scan), pdf, Follow the instructions for completing your Request Form: The Child Abuse Central Index is a California database of information related to substantiated cases of child abuse. If an FBI criminal background check is requested, the fingerprint images are forwarded to the FBI to perform a fingerprint-based search of records in the national criminal history database. this State, you need to complete your criminal history background check The next communiqu the applicant agency will receive is the completed response. Toggle navigation. The probation department may also be contacted to gather any missing information. Please note, to check on the status you must have your ATI number and your date of birth. To do so, please obtain the Applicant Instruction Form from your prospective agency and visit the Guardian Applicant Portal to Register as a New User. There is also a $32 DOJ criminal record check fee that is collected at the live scan fingerprint site. Only your username cannot be updated. All convictions other than minor traffic violations require an exemption, including misdemeanors, felonies and convictions that have been dismissed per 1203.4 PC or convictions that occurred a long time ago. Within 7 to 10 days, you, your employer, or your organization should receive your Live Scan Results. If you choose, you may designate your legal counsel to receive a copy of your criminal history record (pursuant to Penal Code section 11124.). Additionally, applicants If the exemption reactivation is approved, CPMB will notify you and the agency of its decision in writing. The Applicant Background Check Status is located at: Disassociations in Guardian take place in real time. Check Status of Your Live Scan: After completing the What is the procedure for checking the status of my Live Scan results? The review of an applicants criminal history is only one piece of an agencys process in making a suitable determination. A written statement/explanation detailing approximate dates and events leading up to the arrest(s) that resulted in the conviction(s)/arrest(s) which are identified below. If eligible for an exemption reactivation, you will not be required to go through the exemption process. You may mail your exemption documents back to the Care Provider Management Bureau (CPMB) at 744 P Street, M.S. California law allows you to request a record clearance from the DOJ for Visa/Immigration purposes. To ensure prompt and accurate processing, the Bureau recommends Make sure the reprint submission has the same ATI (or TCN) number that was used on the original fingerprint submission or the DOJ will not understand that the applicant is being reprinted due to a reject of the first fingerprint submission. You will then receive an email from guardian-noreply@dss.ca.gov with a temporary password. These applicants are often candidates for positions that place them in a position of trust for some of Californias most vulnerable citizenry, elderly, and dependent adults and children. that have been completed. To assist in determining if an applicant qualifies, the applicant is legally required to be fingerprinted. If you already have a Guardian account, you can enter your User Name and Password. If you have not been active and working for a period of three years, your exemption cannot be transferred and will be required to fingerprint for the agency you are seeking association to. Applicant Fingerprint Processing Fee, pdf, State of California Department of Justice, Consumer Protection and Economic Opportunity, California Justice Information Services (CJIS), Fingerprints & Background Checks Overview, Applicant Agency Justice Connection Overview, AB 1793 - Cannabis Convictions Resentencing, Certified Copies of Criminal History Records Overview, Applicant Fingerprint Processing Fee, pdf. to change without notice. To apply to the Home Care Aide Registry you will need to first obtain the Applicant Initiated Form that can be found on the Home Care Services Bureau Webpage, starting in mid-January 2021. If you choose not to use Guardian, please mail, fax or email the form back to CPMB. If you have any questions please contact: Bilingual Services Program at (916) 210-7580. This Google translation feature is provided for informational purposes only. California 4. You will also receive a notice from DOJ, if you have no criminal history with the DOJ. Questions or status inquiries related to a delayed transaction cannot be responded to, as there is no pertinent information that can be statutorily provided until the manual review of the transaction is complete. Check with your potential agency to see if they have received an exemption needed notification either in Guardian or by mail from the Care Provider Management Bureau (CPMB) stating that a criminal record exemption is needed. In California, fingerprinting must be performed by a certified fingerprint roller or qualified law enforcement personnel. The Court hereby orders all attorneys to appear in-person. If an exemption is needed, you will be notified via U.S. Mail. BACKGROUND CHECK STATUS: The Applicant Background Check Status provides the applicant with a view of the fingerprint background check status; this status is not an indication of the employment or licensing status. This step is required because the background check results will only contain portions of your criminal history record the DOJ is authorized to release. Fingerprinting services are available at most local police departments, sheriff's offices or any public applicant Live Scan site; or you may have an agreement for services with a particular site. If you are applying for employment, license, certificate or permit with an applicant agency requiring a background check, you must get the instructions and the forms required for fingerprinting services from that agency. An agency can initiate a background check application on behalf of an applicant in Guardian. Off of the CA DOJ website (https://applicantstatus.doj.ca.gov/) . A Petition for Reinstatement or request for a Reduction in Penalty is a process that allows an excluded individual the right to request a reinstatement of their eligibility to work in a Community Care Licensed Facility or be registered on the Home Care Aide or TrustLine Registries. The Office of the Attorney General is unable to guarantee the accuracy of this translation and is therefore not liable for any inaccurate information resulting from the translation application tool. This packet is utilized ONLY by agencies with employees licensed to provide services as a private patrol operator or is an agency/organization within a business entity that has the primary responsibility of protecting the employees and property of its employer. After the document has been uploaded, the Care Provider Management Bureau will receive the document in real time. of fingerprint processing fees that are established by the Department of If additional information is needed and once an exemption decision is made, you will again be notified via U.S. Mail. If you have not logged into Guardian, you will need to select Register as a New User and continue with the application for Guardian. If a requesting agency does not have results yet and digital Live Scan fingerprints were submitted, the agency can use the * For example, if the individual has no criminal history and all requirements have been met, a clearance can be processed within a day. we may confirm the status of your case(s) and check for accuracy. Alarm Company Operator license organized as a corporation or Limited If the individual has no criminal history, DOJ forwards a clearance notice to the applicant or licensee and to the CPMB. Entrusting applicants with the responsibility of the position prior to a criminal background check potentially jeopardizes the safety and integrity of the workplace and may leave some individuals exposed to unnecessary harm. Back to the Immigration Consultant Check List. Any erroneous information submitted may cause delays or result in the applicant having to be fingerprinted again and fees paid a second time. You may contact your local licensing office to locate the nearest Live Scan (electronic) fingerprint site or visit the Office of Attorney General website for a list of open Live Scan locations. Your conditional exemption cannot be transferred without review from the Care Provider Management Bureau (CPMB). To find the site nearest to you and a listing of fees, see Public Live Scan Sites. 9-14-90, Sacramento, CA 95814.Once your application, payment and fingerprints are received you will be notified of your background and registry status. If you choose not to use Guardian and want to apply for the TrustLine Registry, please complete the TLR 9163 G. Once your application, payment and fingerprints are received you will be notified of your background and registry status. To begin the transfer process, ask the agency to which you are transferring to submit a completed Criminal Record Exemption Transfer Request form (LIC 9188). Failure to follow these procedures may result in a delay or the rejection of your application for a DOJ response under Penal Code Section 11105 (c) (9). DOJ technicians are strictly prohibited from discussing an applicants criminal record, neither can they provide legal advice or offer any other information related to the fingerprint background check itself. If the agency uses Guardian and you have no new criminal history, your transfer to the new agency can be processed in real time and there is no need for the local licensing office or CPMB to intervene. If there is not a matching disposition for every arrest, the DOJ is mandated by statute and case law to perform a genuine effort to determine the disposition of each arrest that does not have a corresponding disposition. The Care Provider Management Bureau has compiled a list of frequently asked questions (FAQ) regarding the background check process. Applicant Fingerprint Clearance Fees, pdf, If you have established a billing account with the DOJ, you will receive a billing invoice on a monthly basis either electronically or via U.S. mail. Visit the LEA that agreed to complete your fingerprint hard cards: Take TWO hard cards with your completed personal information to the LEA Mail, fax ((619) 338-4811) or e-mail (Fresh.Start@sdcounty.ca.gov ) the report to the . Using Guardian does not replace the Live Scan process or the fingerprint fees. The ATI Number and Date of Birth are required to perform a search. If your agency is using Guardian, or if they submit the Criminal Record Exemption Transfer Request form (LIC 9188) to CPMB, the transfer (connection) to the new agency will not be automatic and CPMB will review your transfer request for eligibility. If the agency agrees to request an exemption on your behalf, you must submit the required documents outlined in the exemption needed letter to CPMB. This section pertains to those agencies who are using Guardian to perform their background check and roster management functions, as well as those who choose to receive electronic notifications from Guardian. Please contact the Care Provider Management Bureau (CPMB) via mail to 744 P Street, M.S. To assist both regulatory entities and applicants, the DOJ's Applicant Background Check Status accepts inquiries and provides a status. When a person tries to buy a firearm, the seller, known as a Federal . Applicants who paid online in BreEZe can complete their criminal history background check upon payment of application fee. (PIQ & FQ), Private Patrol Operator with Firearms Permit (PPO & FQ), Private Patrol Operator Qualified Manager with Firearms Applicants should check with the applicant agency that requested the background review since the DOJ sends results directly to the applicant agency. If you find a discrepancy on your Billing Detail, you may request a credit using the CJIS 9010 - Live Scan Credit Request Form, pdf or call (916) 227-3870, select option #4, follow the prompts, and provide the necessary information. Fingerprint images can be rejected by the DOJ and/or the FBI. The document you will receive from the California DOJ is NOT the actual Apostille. Please note, to check on the status you must have your ATI number and your date of birth. The application will not be submitted until the self-disclosure information has been completed. If you choose to use Guardian, once you have completed your application and the agency has resumed your application, a pre-populated Live Scan form will be available for generation in the Applicant and Agency portals in Guardian. You may opt-out of electronic notifications from Guardian at any time. Follow the instructions to Register As A New User in Guardian. Applicant Services Program Your total costs will be $32 plus the fingerprint rolling fee charged by the Live Scan Agency. Home Care Aide Registry Renewal is for Home Care Aide registrants who need to renew their application and pay the renewal fees. There will be two different statuses provided on this page, it will either say "In Progress" or "Complete - Date". If you do not use Guardian, you may still submit fingerprints via Live Scan for your prospective employer. Office: If you have chosen to receive notifications from Guardian, these notifications will be provided to you at the email address entered during creation of your account. mail or online. Please consult with a translator for accuracy if you are relying on the translation or are using this site for official business. The phone number for the IVR is (916) 227-2300, and the ATI identifies the transaction. Once you have obtained the necessary forms from the applicant agency, go to a local Live Scan site to be fingerprinted. You will also be sent a similar letter, provided your address on record is correct. CPMB also has the authority and responsibility to investigate arrests to determine if the underlying conduct is substantiated and therefore presents a risk to the health and safety of clients who are in care. Box 989002 Upon receipt of a notification from the DOJ the California Department of Public Health reviews the information to determine if that individual has any convictions on their record. Please also list all applicable agencies the user needs access to. Submissions must be accompanied by either a personal check drawn on a U.S. bank, money order, or certified check. An excluded individual is an individual who has been previously denied an exemption and the right to work or be present in a Community Care Licensed Facility or be registered on the Home Care Aide and TrustLine Registries. Schools and all other applicant agencies unless designated above, pdf. This allows the DOJ to process the request for the FBI name check and forward it to the FBI within the required 90 days. You may submit exemption documents to and receive paper communications from the Care Provider Management Bureau via U.S. Mail at 744 P Street, M.S. (NOTE: This SMSS mailbox has a different User ID and Password than the SMSS mailbox used to receive applicant fingerprint results.) Live Scan is a system for the electronic submission of fingerprints and the Guardian allows you to transfer (connect) an in-process, cleared or exempted individual to a your agency in real time. Applicant Agencies may apply to receive subsequent arrest notification information for individuals for whom criminal background checks were requested. completing a Live Scan may be required to pay a Live Scan Operator fee that If your agency elects to pre-pay, please complete and submit the Transmittal Form - Prepaid (Cash) (JUS203), pdf along with your hard cards and payment. In addition, an email address, appagencyquestions@doj.ca.gov , is available to regulatory entities requiring assistance with: DO NOT use this email address to request copies or duplicate of background check responses. 2. If a prospective applicant or currently associated individual requires an exemption, you can track their status by accessing the Roster tab and searching for the individual. The agency may also check with the local licensing office to determine if Guardian has a status of your background check. Securing a criminal background check prior to employment, licensure, or certification provides a hiring or licensing authority an important resource, which aids in the evaluation of the applicant. Federal Bureau of Investigations (FBI) guidelines requires applicants to complete a criminal history background check AFTER they have submitted their application. An exemption is a California Department of Social Services authorized written document that "exempts" the individual from the requirement of having a criminal record clearance. A complete exemption package must be sent to the Care Provider Management Bureau (CPMB) within 45 days from the date of the exemption needed notification letter. These documents can be provided by the court upon request. A $51.00 fingerprint processing fee ($32.00 for DOJ and $19.00 for FBI) and an additional fingerprint-rolling fee. Applicants can pay for their fingerprint hard cards when they submit and Please note: The applicant must present valid photo identification when being fingerprinted. If you have already created your Guardian account, select Forgot Password/Unlock. These officials must also advise the applicants that procedures for obtaining a change, correction, or updating of an FBI identification record are set forth in Title 28, C.F.R., 16.34. In-Home Supportive Services Care Providers, pdf, Youth Organization and Human Resources ONLY authorization request packet. Permit (PPQ & FQ), Proprietary Private Security Officer (PSO), Security Guard with Firearms Permit (G & FQ), Repossession Agency Qualified Manager (RAQ). This packet is utilized ONLY by AmeriCorps agencies which have employees or volunteers who are directly responsible for the care and security of children, the elderly, the handicapped, or the mentally impaired. Employment and licensing authorities may also face legal liability if applicants with specified active arrests or convictions are employed or licensed when statute prohibits such action based on the successful completion of a criminal background check. Delays can be caused by poor fingerprint quality, the existence of any criminal information in the applicants record, birthdates before 1920, and incorrect data submitted on the electronic transaction. State laws require that all community care license applicants and adults who work and/or reside in licensed community care facilities or home care organizations need to be fingerprinted. It is highly recommended to use Guardian to upload any exemption documents for the individual if they do need a Criminal Record Exemption. While often paid by the requesting agency, some applicants may be required to pay this fee themselves, so check with your requesting applicant agency. If you are denied an exemption and you choose to not appeal the decision, the denial decision is final and you will be excluded from Community Care Licensed Agencies for a period of two years. The form must be signed by the new licensee, administrator or manager. Our California-based Live Scan Fingerprinting Services. You will then be prompted to answer your security question. If you are in a Children's Residential RFA or Adam Walsh request typeyou will need to submit an Out-of-State Disclosure &Criminal Record Statement (LIC 508D) for RFA or Out-of-State Disclosure (LIC 508 OOS) for Adam Walsh or completethe Disclosure in Guardianbefore the background check can begin. This packet is utilized ONLY by agencies with employees or volunteers who are directly responsible for the care and security of children, the elderly, the handicapped, or the mentally impaired. A fingerprint-rolling fee may be collected when you get your fingerprints taken. application fee amount and will be included in the total amount due when If you are a Licensee and have not submitted your Licensee User Access form for account creation, please do so. After the application is complete, a pre-populated Live Scan form will generate for the applicant to submit fingerprints. for all Live Scan fees at the time of service. The ATI number always appears in the following sequence: 1 LETTER; 3 NUMBERS; 3 LETTERS and 3 NUMBERS. Also, state what has been done since the conviction(s) to ensure you do not have involvement in any criminal activity again. 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